Blessed George Napier Catholic School & Sixthform Community

PTFA Minutes 17th Jan 2012

Blessed George Napier PTFA

Minutes of the meeting 17th Jan 2012

Present: Angela Boddy, Belen Sainz, Sarah O’Donnell, Mary Shurrock, Carrie Hicks, Melissa Clarke, Debbie Freeman, Sylvie Allen,

Apologies: Angela Paviour, Julia Allman, Paul Milner, Verena Childs, Teni Berg, Lynne Vokes

Minutes and matters arising:

1. Officer positions: were ratified, Angela nominated Mel as treasurer and Debbie seconded this; Sylvie and Angela were nominated as Vice Chair and Chair and all were unanimously elected. Sarah agreed to continue to take the minutes until a new Secretary can be appointed.

2. The minutes of the previous meeting were circulated.

3. Clothes Collection: raised �123.50 which it was agreed was a good return for very little work. Angela is to arrange for further collections in April and Oct.

4. Class photos: it was agreed that the photographs were again of excellent quality and value for money. We have not received payment yet and Debbie will follow this up. It was agreed to book them again for late Oct/early Nov.

5. Quiz night: it was agreed to make this an adult only event as sales of the previously arranged family event had not gone well. We will revert to the previous format to include a curry in the ticket price. Date for the quiz April 20th to avoid Church and St John’s school quizzes in Jan and Feb.

6. Boston Tea Party: 60 tickets have been reserved/paid for by the PTFA and staff. It was agreed to try to push it again to try to interest parents and flyers will be available at the forthcoming year 9 option evening and year 11 parents evening. Sylvie also agreed to circulate flyers at St John’s school especially amongst year 6 parents. The aim is to try to sell another 4 tables. Debbie and Belen agreed to help to run the bar and Mary to find a few 6th formers to do the washing up in return for a donation to the Loudres fund. There will be a raffle and a heads or tails to raise money in the interval. Mr Wilson’s band has agreed to play. We discussed changing the format slightly so that the host/hostess did not necessarily have to provide the food but to share it amongst the table and host and hostess pay for their tickets. Mary agreed to amend the advert and ‘instruction’ sheet.

7. AOB: There was none.

8. Next meeting: 6th March 7.30

Minutes of BGN AGM 15th November 2011

BGN AGM 15th November 2011

Present: Mary Shurrock Melissa Clarke Paul Milner Angie Paviour Carrie Hicks Angela Boddy
Apologies: Sarah O`Donnell Debbie Freeman Jane Hamilton

Require 7 PTFA members to be in quorate for election of officers,
Melissa and Angela happy to remain on the committee as Treasurer &
Chair (respectively) but will need to be ratified at next PTFA meeting.
Those members present happy for Melissa & Angela to continue.

Currently – Treasurer – Melissa Clarke – to remain in post
Currently – Chair – Angela Boddy – to remain in post
Currently – Vice Chair – Sylvie Allen – to be contacted
Currently
– Secretary – Sarah O`Donnell – wishes to stand down but has offered to
remain in post if no-one else comes forward. Angela advised the meeting
that she is more than happy to take minutes at the meetings and ask
Sarah to e-mail them to the contact list.

Treasurers report read /distributed - �5194.91 raised by PTFA donated to the Chapel windows.
Current
balance: �238.66 of which approximately �120 has to be paid as
insurance Dec or early January 2012 – Melissa will discuss with Debbie
Freeman

The PTFA to ratify at the next meeting provisionally booked for Tuesday 17th January 2012 7:30pm

PTFA Meeting commenced immediately after the brief AGM

Mary advised the meeting that the new chapel windows had been
successfully fitted and completed during the October half term. Roy
Pope (designer of the etched windows) had kindly donated a piece of his
own work which is now hanging in the chapel –many thanks to Mr Pope for
this generous donation.
Clothes collection 20/10/11 – no payment
received yet but 55 bags donated from approximately 400 families.
Meeting felt the collection was worth doing and that spring and autumn
were the best times to arrange collection.
Difficulties --- many
children walk or come to school by bus so not easy for them to bring to
school along with their school bags/PE kits etc. Perhaps we could offer
to set up collection/delivery points to make donating easier and then
PTFA members bring to school? How we increase the number of bags
donated is to be discussed once we know how much has been paid for the
55 bags.
Family photo day – fairly well booked commission will come in later once orders are placed
Quiz
Night 25 November 7pm for 7:30pm start – not many /any tickets sold
yet but no great advertising campaign yet due to the Lourdes karaoke
night held 11th November. Tickets tend to be sold nearer the night,
people can pay on the door (�5 adult �1 child – maximum 10 in a team
only 4 adults per team) Paul said if he had an idea of the age of
younger children he could ensure the quiz was aimed at a younger
audience earlier in the evening if people needed to leave before the
finish.
Challenges will be set after each block of 30 questions/team
challenges between the breaks etc nothing too difficult but there will
be a couple of physical challenges!
We need to make a push and
advertise as a FUN FAMILY QUIZ – a flyer was issued w/e 11th November
perhaps a second flyer needs to be sent out and the PTFA minutes placed
on the BGN website asap. ------- Debbie Freeman to be contacted as
she is the IT expert
Donations for raffle prizes will be gratefully
received, we still have a couple of vouchers left over from the Ball –
Feathers hairdressers and a cosmetic voucher – also a couple of bottles
of alcohol.
Mary & Debbie will purchase the wine etc, help
required on the night to set up from half 6. Ange volunteered to run the
bar. Paul said he had checked the cable connections for his laptop to
display images on the night but he will need an adaptor – PNC (cable)
to BNC (cable)
At the karaoke evening Prim Herridge had set up a
“wall of fame” photographs ,all autographed which had raised �50 – we
will do the same to see if it generates additional income. Heads &
Tails and also raffle should raise extra money too.
Mrs Weavers retirement 16th December - Mary will ask if any help is required from the PTFA
A
“This is your Life” book was suggested but unlikely as Mrs Weaver does
not like surprises. Donations towards a gift – to be given/sent to
Debbie by 2 December . What are the PTFA going to donate ? this is to
be added to the amounts donated by parents. – Angela to follow up
AOB
Boston
Tea Party – we will need to start advertising/organising January as
booked for 4th February. Mary to speak to Mr Wilson regarding
music/musicians
Other ideas --- Pudding evening, ask Christina to
make a selection of puddings/cakes /give a demonstration we pay �5?
(receive a glass of wine in the ticket price) And sample the puds/cakes
Sushi
Bar – have a sushi demonstration pay eg �10/12 per head and each the
sushi/hibachi (hot plate where the veg/meat/fish is cooked
Combine the sushi/pudding evening – to be discussed at next meeting

Next PTFA meeting provisionally booked for Tuesday 17th January 2012 7:30pm
To be confirmed by w/e 6th January 2012

Community Cohesion

see attached PDF document.

PTFA Minute of Meeting 5th April 2011

Please find attached minutes of meeting. Please note menu for 50th Anniversary Ball should read 'Trio of Desserts' OR cheese and biscuites, sorry for error.

PTFA Minute of Meeting 16th Feb 2011

Minutes of the meeting 16th Feb 2011

Present: Angela Boddy, Frances Brown, Belen Sainz, Sarah O’Donnell, Nicky Blacker, Mary Shurrock, Angela Paviour

Apologies: Verena Childs, Sylvie Allen, Julia Allman, Debbie Freeman, Gerri Beaumont, Jane Hamilton, Mel Clarke,

Minutes and matters arising:

1. The minutes of the previous meeting were circulated.

2. Quiz night: Made a profit of �352. Thanks were given to Paul Milner for writing the quiz and hosting the evening; to Julia and Matt Allman for managing the bar and to Christina and her staff for the excellent food.

3. Budget: Mary informed us that there is currently �1,136 in the PTFA fundraising account.

4. BGN Ball: Nicky then updated us on arrangements for the Ball specifically:

• Amendments to previous minutes: deposit for the tickets is to be paid with when the form is returned to request tickets and tickets will only be reserved on payment of the deposit. Final payment is due 1/4/11.
• Letter: is ready to be circulated ASAP preferably before the end of this week/term. There is also a full page in the newsletter which is also due out this week. The event is also advertised on the school website. Second follow up letter in April to include the menu and a form to select food and also to request who wishes to sit with whom. Nicky will then make up tables. Replies to be recorded on a spreadsheet. Query whether to BGN fundraising e mail address still works?
• Decoration quote: has been reduced from �700 to �300 thanks to Christina for her help with this.
• Food: will be �15 per head. Entertainers to be provided with a meal.
• Music: Mr. Wilson has agreed to perform with his band. Nicky will organize a cabaret.
• Invitations: will be printed free of charge. Mary had created some ‘mock sample’ tickets which she will e mail to Nicky and then Rob will design the final ticket. Printed on ivory or white card. This will be a saving of about �200.
• Programme: will be done by Justin who will also do the artwork for the inside of the programme fo the school to copy and assemble.
• Cerise paper: for the programmes has been hard to source and is therefore potentially expensive. Nicky has found a potential supplier (Premier paper) who will be asked to quote,
• Sponsors: Letters are ready to go out to suppliers for potential support. Anyone with ideas of companies who may offer raffle prizes please e mail the school. Banbury House Hotel will be approached and asked if they could offer table clothes. It was also suggested that we could approach Cori (restaurant); O’Neill’s (hairdresser); Joseph and Achilles (also hairdressers).
• Head Volunteer: Anne Kearsley has volunteered to take on this role and that of auctioneer, both of which she has done before. There may be a few others who will also be prepared to help her. It may be necessary to ask for 6th form/year 11 helpers and also to ask the ‘Oliver’ caste if they could help with the paparazzi.
• Tables: 18 6 foot diameter tables are needed. At the moment the Cricket Club has them available but preference will be given to another booking if one is made for the same evening at the Club. Nicky will enquire about other suppliers in case there is a problem.
• Oxford Wine Co: are willing to sponsor the bar they give 15% discount on their wines sale or return. Plus there may be further discount available. The price list is reasonable with wines for under �5. We discussed the possibility of also offering Champagne as a welcome drink of Kir Royale and then for sale on the bar. Nicky will enquire when Tesco and Sainsburys will have Champagne on offer.
• Chair covers: Nicky has found a place in Witney which will make covers for the green chairs from the Chapel and some of the blue ones from the learning centre. Usually they make them for �1.99 each which is cheap and they may offer a deal for such a large order. Covers will be black with a black and pink sash/bow. We will need to cover the chairs on the day and this usually takes about 1 hour for 2 people to cover 100 chairs.
• Sofas: Nicky suggested using the 2 sofas in the library in the bar area to create a nightclub/cocktail bar style seating area inc LED lights possibly smoke machine. Sofas to be covered in plastic and then black velvet to protect them.
• Outside bar: by cycle shed for welcome drinks.
• Guest list: has been reviewed and now needs addresses. Considering whether to include ex head boys/girls who might be willing to act as volunteers.

5. PTFA website: volunteers requested to maintain the PTFA section of the community tab on the website. There was some discussion about what this would entail and concern was raised that it needed to be someone who knows what they were doing! Trevor as requested that the volunteer comes into school to discuss it with him. It was said that this should be a member of the PTFA but not a member of staff. Mary will speak to Trevor to clarify the role. Francis as volunteered to do it until July.

6. Clothes collection: It was agreed that this was an easy way to raise money and that we should do it one evening during the Oliver performances to make it easier for parents to bring bags to school by car. Week of April 26th-28th.

7. 6th Form Lourdes group: are organising a St Patrick’s night and also a race night to fund raise for their trip.

8. Next Meeting: Tuesday 5th April 7.30pm in the LRC,

Parents, Teachers and Friends Association

A summary of the PTFA (Parents, Teachers and Friends Association) is given below:

To consolidate the Catholic identity fostered within the school
To assist in improving the dialogue and liaison between home and school
To foster relationships between staff, parents and others associated with the school
To provide and assist in the provision of facilities for the school and to build a human resource to assist in the quality of education offered

A full version of the aims is available from the committee.

Copy of the PTFA Minutes are shown below

PTFA Minutes of Meeting - 10th May 2011

Blessed George Napier PTFA

Minutes of the meeting 10th May 2011

Present: Angela Boddy, Frances Brown, Belen Sainz, Sarah O’Donnell, Nicky Blacker, Mary Shurrock, Angela Paviour, David Moore, Julia Allman, Carrie Hicks, Jane Hamilton,

Apologies: Verena Childs, Sylvie Allen, Debbie Freeman, Gerri Beaumont, Paul Milner

Minutes and matters arising:

1. The minutes of the previous meeting were circulated.

2. Clothes Collection: unfortunately the collection bags were delivered to completely the wrong person and by the time they arrived in school it was too late to give them out. 10 bags of clothing were returned to school. We discussed bringing forward the next collection which is due on Oct to June.
• Action: Angela to follow up payment for the bags that were collected and to rearrange next collection

3. BGN Ball: Nicky updated us on the ball arrangements:
• Teni Berg is no longer able to help on the evening
• Replies have now been received from; Father Mervyn; Father David and the governors
• Debbie is to check with John about car park arrangements alternatively Paul has volunteered TA people to help
• Mrs Weaver has agreed that the LRC can be used if it is raining
• Menu needs to be changed so that it reads choice of dessert or cheese and biscuits. Menu details on the web site also need to be changed
• Cheapest table hire is Oxford Event Hire but they only have 13 which we have now reserved. Deposit of 50% needs to be paid and Mary agreed to send a cheque
• the ‘chair cover people’ will also need a cheque soon
• another letter will be sent out next week asking for donations for raffle/auction
• discussed sending a letter and/or poster into the primary schools and churches also to place an advert in the Banbury Guardian
• Tony Baldry can’t come but has donated a House of Lords bottle of champagne and a House of Commons bottle of whisky
• George and David would run the bar but will need others to help
• We still need to decide the wine list it is on sale and return so we can over order. Marlow Brewery do a draught beer barrel as do Hook Norton so Nicky will follow this up
• It was queried whether we might ask staff to help?
• Mr Lloyd has offered some balloons and red carpet
• There will be a rehearsal on Sunday June 26th for dancers/entertainers/waiters/ess time to be confirmed
• Carrie and Julia offered to wrap up prizes which are to be brought into school
• Nicky will source gift wrap and raffia from Proctors to continue the colour scheme
• Programme will be a last minute job when we know all the prizes
• When the menu is sent out we will include details of main prizes to stimulate interest before the event
• Priority now needs to be given to finding helpers for the evening. Many of the 6th formers who we had hoped would be available are actually on holiday. Carrie, Julia, Mary, Belen volunteered their daughters to help wait on table
• Helpers will be needed on the Friday night to help set up tables after the people who are setting up the interior have finished. Time to be confirmed
• It was noted that this will clash with the St John’s school fete

4. AOB: there was none.

AMENDMENT May 23rd 2011: The date for the next meeting has been changed and will now be June 14th as agreed at the meeting. There will also be another meeting on 28th June

Meeting closed 8.20