Minutes of BGN AGM 15th November 2011

BGN AGM 15th November 2011

Present: Mary Shurrock Melissa Clarke Paul Milner Angie Paviour Carrie Hicks Angela Boddy
Apologies:  Sarah O`Donnell Debbie Freeman Jane Hamilton

Require 7 PTFA members to be in quorate for election of officers,
Melissa and Angela happy to remain on the committee as Treasurer &
Chair (respectively) but will need to be ratified at next PTFA meeting.
Those members present happy for Melissa & Angela to continue.

Currently – Treasurer – Melissa Clarke – to remain in post
Currently – Chair – Angela Boddy – to remain in post
Currently – Vice Chair – Sylvie Allen – to be contacted
Currently
– Secretary – Sarah O`Donnell – wishes to stand down but has offered to
remain in post if no-one else comes forward. Angela advised the meeting
that she is more than happy to take minutes at the meetings and ask
Sarah to e-mail them to the contact list.

Treasurers report read /distributed - £5194.91 raised by PTFA donated to the Chapel windows.
Current
balance: £238.66 of which approximately £120 has to be paid as
insurance Dec or early January 2012 – Melissa will discuss with Debbie
Freeman

The PTFA to ratify at the next meeting provisionally booked for Tuesday 17th January 2012 7:30pm

PTFA Meeting commenced immediately after the brief AGM

Mary advised the meeting that the new chapel windows had been
successfully fitted and completed during the October half term.  Roy
Pope (designer of the etched windows) had kindly donated a piece of his
own work which is now hanging in the chapel –many thanks to Mr Pope for
this generous donation.
Clothes collection 20/10/11 – no payment
received yet but 55 bags donated from approximately 400 families.
Meeting felt the collection was worth doing and that spring and autumn
were the best times to arrange collection.
Difficulties --- many
children walk or come to school by bus so not easy for them to bring to
school along with their school bags/PE kits etc. Perhaps we could offer
to set up collection/delivery points  to make donating easier and then 
PTFA members bring to school?  How we increase the number of bags
donated is to be discussed once we know how much has been paid for the
55 bags.
Family photo day – fairly well booked commission will come in later once orders are placed
Quiz
Night 25 November 7pm for 7:30pm start –  not many /any tickets sold
yet but  no great advertising campaign yet due to the Lourdes karaoke
night held 11th November. Tickets tend to be sold nearer the night,
people can pay on the door (£5 adult £1 child – maximum 10 in a team
only 4 adults per team) Paul said if he had an idea of the age of
younger children he could ensure the quiz was aimed at a younger
audience earlier in the evening if people needed to leave before the
finish.
Challenges will be set after each block of 30 questions/team
challenges between the breaks etc nothing too difficult but there will
be a couple of physical challenges!
We need to make a push and
advertise as a FUN FAMILY QUIZ – a flyer was issued w/e 11th November
perhaps a second flyer needs to be sent out and the PTFA minutes placed
on the BGN website asap.      ------- Debbie Freeman to be contacted as
she is the IT expert
Donations for raffle prizes will be gratefully
received, we still have a couple of vouchers left over from the Ball –
Feathers hairdressers and a cosmetic voucher – also a couple of bottles
of alcohol.
Mary & Debbie will purchase the wine etc, help
required on the night to set up from half 6. Ange volunteered to run the
bar. Paul said he had checked the cable connections for his laptop to
display images on the night  but he will need an adaptor – PNC (cable)
to BNC (cable)
At the karaoke evening Prim Herridge had set up a
“wall of fame” photographs ,all autographed which had raised £50 – we
will do the same to see if it generates additional income. Heads &
Tails and also raffle should raise extra money too.
Mrs Weavers retirement 16th December -  Mary will ask if any help is required from the PTFA
A
“This is your Life” book was suggested but unlikely as Mrs Weaver does
not like surprises. Donations towards a gift – to be given/sent to
Debbie by 2 December .  What are the PTFA going to donate ? this is to
be added to the amounts donated by parents. – Angela to follow up
AOB
Boston
Tea Party – we will need to start advertising/organising January as
booked for 4th February. Mary to speak to Mr Wilson regarding
music/musicians
Other ideas --- Pudding evening, ask Christina to
make a selection of puddings/cakes /give a demonstration we pay £5?
(receive a glass of wine in the ticket price) And sample the puds/cakes
Sushi
Bar – have a sushi demonstration pay eg £10/12 per head and each the
sushi/hibachi (hot plate where the veg/meat/fish is cooked
Combine the sushi/pudding evening – to be discussed at next meeting

Next PTFA meeting provisionally booked for Tuesday 17th January 2012 7:30pm
To be confirmed by w/e 6th January 2012